FIT Legal Solutions Privacy Notice
1. This Privacy Notice
This Privacy Notice is dated 04 June 2019.
This Privacy Notice explains how FIT Legal Solutions Limited, “we”, “us” or “our”, process Personal Data about individuals outside our organisation with whom we interact, including but not limited to visitors to our website; clients and their personnel; vendors and service providers; and visitors to our offices or registrants for FIT Legal Solutions Limited (together, “you”), and for the purposes of the General Data Protection Regulations ((EU) 2016/679)).
Capitalised terms used in this Privacy Notice are defined in Section 11.
This Privacy Notice may be updated from time to time. Please regularly check this page to review any changes we might make to reflect changes in our practices or changes in applicable laws and regulations.
Please note that this Privacy Notice only covers this website and does not regulate the privacy practices of other websites which may be accessible through or linked to this website.
2. Processing your Personal Data
Collection of Personal Data: We collect Personal Data about you in accordance with applicable laws and regulations as follows:
- When you provide us with your Personal Data, including when you email, phone, or otherwise contact us. This might include your name, address (both electronic and mailing), other contact details, job title and other employment details (such as industry and employer).
- When you visit this website and when you register on this website. This includes you name, contact details, country of residence and job title. We may also collect electronic identifying data such as your IP address, cookies, online identifiers, device IDs and location.
- We collect Personal Data that you have chosen to make public, including via social media to the extent that you choose to make your social media profile(s) publicly visible.
- We receive your Personal Data from third parties who provide it to us such as your employer, our clients or relevant legal and regulatory authorities.
Purposes for which we may process Personal Data: We process the Personal Data we collected on you as follows:
Legal basis for processing
Where processing is required by law
· In response to request by government or law enforcement authorities conducting an investigation.
Where the processing is necessary for us to perform a contract with you, or to take steps at the your request prior to entering into a contract
· To process your registration on this website;
· responding to queries or providing services to you at your request.
Where the processing is in the legitimate interests, or another person, unless your interests outweigh these interests
· To operate and support this website;
· to provide products and services you have requested, and respond to any comments you may send us;
· to maintain contact data about you or a third party (such as, your employer); and
· to inform you of features, services, products and related information from us, or third parties which may be of interest to you.
Where you give us consent
· We will send you direct marketing in relation to relevant products and services provided by us, please also see Section 8; and
· on other occasions where we ask you for consent, we will use the data for the purposes which we explain at that time.
3. Disclosure of Personal Data to third parties
We share your Personal Data within FIT Legal Solutions Limited for legitimate business purposes, such as providing services to you and operating this website.
In addition, we may disclosure your Personal Data in accordance with applicable laws to:
- government authorities and/or law enforcement officials (if mandated by law or if required for the protection of our legitimate interests);
- third party service providers (for example, providers of website hosting and maintenance, provision of website analytics and online advertising, who process Personal Data on our behalf);
- our professional advisers; and
- certain types of staff within FIT Legal Solutions Limited (for example staff whose job it is to process your enquiries or otherwise to administer the website, and those staff involved in the provision of our services and products which may be of interest to you).
We do not share your Personal Data with others for marketing purposes unless you agree to this.
4. Transfers of Personal Data outside the European Union
Due to the international nature of this website and the nature of FIT Legal Solutions Limited activities, your personal data may be transferred and stored in countries outside the EU. Some of these countries may not have been deemed by the European Commission to have the same level of protection as countries in respect of which EU data protection law applies.
We ensure that such transfers are protected by:
- standard contract clauses;
- we ensure that the recipient of the personal data participates in the EU-US Privacy Shield; or
- we ensure that the recipient uses Binding Corporate Rules.
You may obtain a copy of these safeguards by contacting us via the details provided in Section 9.
5. Data Retention
We keep your Personal Data for the purposes outlined above and for as long as we maintain an ongoing relationship with you, for example where we have an ongoing business relationship with you, or you are lawfully included in our mailing list and have not unsubscribed.
After our business relationship is terminated, we may keep your Personal Data for up to 10 years after that date in order to maintain records in accordance with laws and regulations which apply to FIT Legal Solutions Limited and to respond to any regulatory requests or questions.
To the extent we are not permitted to delete your Personal Data for legal, regulatory or technical reasons we may keep your data for longer than 10 years. In such circumstances, we will ensure your Personal Data and privacy is protected.
6. Your rights
You have a number of legal rights in relation to the Personal Data that is held about you by us, including:
- You have a right to obtain certain information regarding the processing of the Personal Data and to access your Personal Data.
- If your Personal Data is inaccurate or incomplete, you have the right to request corrections to it.
- In certain circumstances, you have the right to receive some Personal Data in a structured, commonly used and machine-readable format.
- You have the right to ask us to transfer some of your Personal Data to other organisations, where this is technically feasible.
- You have a right to ask us to erase or “restrict” your Personal data in some circumstances.
- Where we process your Personal Data because the processing is in our, or a third party’s, legitimate interests, then you may object to this processing.
- Where we have asked for your consent to process your Personal Data you may withdraw your consent at any time. If you withdraw consent, this will not affect the lawfulness of any processing which we have already carried out.
These rights may be limited, for example, if fulfilling your request would reveal personal data about another person, or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping.
To exercise any of these rights, please use the contact details provided in Section 9.
You also have a right to complain to a supervisory authority for data protection. This may either be the supervisory authority in the place of your habitual residence, your place of work, or the place where you consider that there has been a breach of data protection law.
- “Session based” cookie. This is essential for parts of the website to operate and has already been set. It is used to maintain the state of a user’s actions so as not to constantly request the same information from them within a “session”.
- “Essential” cookie. This is essential for parts of the website to operate – for example, it lets us know that you have completed page 1 of a form and that we should now serve page 2.
- “Remember me” cookie. This is a permanent cookie which can remember who you are once you have logged into the website so you are not asked to log in again for future visits. You will be asked for your consent before agreeing to the use of this function.
- “Analytics” cookie. This is used to collect information about how you use our site, such as where you have come to the site from and which website pages you have visited. We use the information to help us improve the website.
- “Advertising” cookie. This is used to show adverts that are more relevant to your interests. For example, advertising cookies may include cookies placed by third party advertising networks to group you with other users into interest groups and show you advertisements likely to be of interest to those groups. These cookies also help to limit the number of times that you see an advertisement as well as to help measure the effectiveness of advertising campaigns and to allow us to pay advertisers. The cookies remember you have visited a website and this information is shared with other organisations such as advertisers.
You can enable or disable cookies by modifying the settings in your browser; however, you may not be able to use all of the features of the website if cookies are disabled. It is not technically possible for your settings to be carried with you between your browsers and devices. As such, you will need to make your preferred changes to these settings from each browser you use. You can find out how to disable/enable cookies at: www.allaboutcookies.org.
8. Direct Marketing
We may Process your Personal Data to contact you by mail and email and on occasion by telephone, in order to provide you with information concerning products and services offered by FIT Legal Solutions Limited that may be of interest, in accordance with applicable law.
If you do not wish to receive marketing communications from us you can opt out at any time by contacting us via the details provided in Section 9, or by electronically unsubscribing from emails we have sent to you. After you unsubscribe, we will not send you further promotional emails, but we may continue to contact you to the extent necessary for the purposes of any services you have requested, responding to your queries or if we are required to process your Personal Data in pursuant to applicable laws, such as responding to government or regulatory queries.
9. Contact Details
For electronic communications, please contact:
If your Personal Data changes or if you no longer wish to receive our service, please let us know and we will correct, update or remove your details.
If you have any questions, concerns or wish to exercise your rights set out in Section 6
If you believe there is a potential data protection breach and wish to inform us of such breach.
All written communications should be directed to:
FIT Legal Solutions Limited
Unit 36m Silk Mill Industrial Estate
Tring HP23 5 EF
FIT Legal Solutions Limited
Unit 36m Silk Mill Industrial Estate,
Tring HP23 5 EF
11. Defined Terms
The entity that decides how and why Personal Data is Processed. In many jurisdictions, the Controller has primary responsibility for complying with applicable data protection laws.
FIT Legal Solutions Limited
(i) Company registration number 12012724
(ii) any company or other entity which directly or indirectly controls, is controlled by or is under common control with FIT Legal Solutions Limited (including any holding company or subsidiary, each within the meaning of section 1159 of the Companies Act 2006); and
(iii) any limited partnership or limited liability partnership whose general partner or managing member is an entity in (ii) above,
Information that is about any individual, or from which any individual is identifiable.
Process or Processed or Processing
Anything that is done with any Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Any person or entity that Processes Personal Data on behalf of the Controller (other than employees of the Controller).
Sensitive Personal Data
Personal Data about race or ethnicity, political opinions, religious or philosophical beliefs, trade union membership, physical or mental health, sexual life, or any other information that may be deemed to be sensitive under applicable law.